Event Coordinator Internship
Part Time Position – Hybrid position with frequent travel required.
About the Agency:
We are a high-end, boutique agency specializing in large-scale live event production, out-of-the-box original concept development, experiential marketing and brand activations. From exclusive, intimate dinners to multi-venue conferences– we deliver high impact events that move our clients’ brands and missions forward.
Our clients are big thinkers and industry disruptors, and our dynamic team of industry experts are committed to an entirely unrealistic standard of excellence.
We leverage over two decades of industry experience to design and produce one-of-a-kind event experiences for brands across the entertainment, lifestyle, academic, civic and nonprofit sectors to increase awareness, maximize engagement and amplify impact.
Summary of Position Responsibilities:
This position is a dynamic, client-facing position working in support of a variety of high profile corporate and non-profit clients to produce one-of-a-kind events and experiences in a fast-paced, client-facing environment.
You’ll be performing a variety of event planning, production and logistics management responsibilities, inclusive of (but not limited to) the following:
Set-up Google Drive project folders
Perform assigned event support tasks, planning and production tasks, including but not limited to:
Coordinate logistics details with vendors
Create and update floor plans (via Social Tables)
Manage and track reimbursable event expenses
Attend client meetings and site visits (as required)
Create/send vendor emails
Create talent itineraries
Coordinate talent travel/ground transportation
Source/fulfill green room/hospitality requests
Support the agency team onsite during critical events/activations by performing the following tasks:
Ordering/scheduling/pick-up of crew & talent coffee/meals
Running errands/pick-up of critical items
Organizing/set-up production office (printer, radios, coffee machine)
Required Skill Sets:
Must demonstrate problem solving skills and an ability to come up with multiple solutions as issues/challenges arise
Must be able articulate concepts, next steps and action items effectively in writing (to team members, vendors and clients)
Must be able to communicate clearly in writing (emails) and in person (during meetings, updates, etc.); must provide responses to emails, texts and calls in a timely and clear manner
Must be self-motivated, proactive, and be able to take initiative while communicating circumstances clearly to team members
Must be able to work efficiently and manage time well (even remotely)
Must prioritize excellence in critical thinking, time management/punctuality, communication and follow-through/follow-up
Must be proficient in Google Docs, Google Sheets and Google Slides
Why we think you’ll love working with us:
Small, woman-owned company
Hybrid position (remote and in-person work requirements)
Flexible hours (schedule to be determined at time of hire)
Travel opportunities
Cool swag boxes for new team members…like, really cool.
Future growth opportunities
Position Title: Event Coordinator Intern. This position reports directly to the Director of Events.
Pay Rate/Hours: $15/hour (15-20 hours per week)
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Apply below to join the team!